Revised and approved 5/14/2019
Article l: Name
The name of this nonprofit organization shall be the Orenco Booster Club (OBC), a nonprofit organization affiliated with the Hillsboro School District at Orenco Elementary School.
Article ll: Purpose
This organization shall be organized and operated exclusively for charitable, scientific, literary, and educational purposes within the meaning of Section 501(c)(3) of the internal revenue code or corresponding section of any future tax code. Federal Tax Identification #93-1300238.
This organization’s purpose will be:
Article lll: Policies
Article lV: Membership and Meetings
Section 1. Membership
The members of the OBC shall be parents and/or guardians of children who are in active enrollment as well as current staff of Orenco Elementary School. Members are required to register upon arrival at the general member meetings. The membership year is from July 1 to June 30. Members shall be accepted at any time.
Section 2. Voting Qualifications
Voting membership in this organization shall be open to all current staff, parent(s) and/or duly appointed guardians of students who are in active enrollment at Orenco Elementary School. Membership shall be available in observance of the equal opportunity laws.
Section 3. Annual Meeting
Three annual meetings of the general membership shall be held in October, April and May of each year for the purpose of budget approval, nominating and electing officers and transacting such other business as may be brought before the meeting. A notice of date, time, and purpose of the meeting must be sent to members four weeks in advance.
Section 4. Regular General Membership Meetings
Other general membership meetings shall be held only 1 time in accordance with the school calendar published at the beginning of each school year. It shall be held at any such place as may be designated by the OBC Executive Board. The specific day and time of regular meetings will be established and communicated at the beginning of the school year by the OBC Executive Board. There will be at least (1) general membership meetings annually, in addition to the (3) annual meetings.
Section 5. Special Meetings
Special meetings of the members of this organization may be called by the president or by petition of no less than 25% off the membership by a request signed, dated, and delivered to the organization secretary. Such demand shall describe the purpose of the meeting. Public notification of the special meeting must be given two weeks prior to the schedule meeting.
Section 6. Notice
Notice of the time, date and place of all meetings of the members shall be given to members via school calendar, school newsletter, posted on the OBC website, through email or other notice distributed by school mail system.
Notice of the following must be given seven days prior to the meeting and must include a description of proposed action: dissolution, merging, indemnification, amending articles, and selling assets.
Section 7. Quorum and Voting
Those members present at an annual, regular, or special meeting constitute a quorum. Action is taken by an affirmative vote of a majority of members present, unless the bylaws or the law provide differently. Removal of officer(s) requires a two-thirds majority of those members present. A special meeting will be called for that purpose.
Section 8. Proxy Voting
There shall be no voting by proxy.
Section 9. Items Requiring Vote of the Membership
Members will vote on bylaws amendments, elections of officers, indemnification, dissolution, budget proposal, and proposed budget amendments exceeding $100 of total approved budget for a specific line item.
Article V: Elected Officers
Section 1. Titles
The elected officers of the organization shall be the President, Vice President, Two Treasurers, Secretary, and Volunteer Coordinator. These officers constitute the Executive Board. No two members of the same immediate family shall be Executive Board concurrently.
Section 2. Election of Officers
Nominations for officer positions can be made by any member attending the annual April meeting. A slate of nominees must be posted 5 days after the April annual membership meeting. No nominations can be added to the ballot after the commencement of the April annual membership meeting.
Election shall be made by secret ballot at the May annual membership meeting, and Officers will be elected by 51% majority vote of membership attending the annual May meeting of members. Each elected officer will hold office one year, beginning July 1 and running through June 30th of the following year.
No elected officer shall serve more than two consecutive terms in the same position, unless no candidates can be found for that office. Each officer must run for re-election each year.
Section 3. Executive Officer Meetings
Officer organizational meetings will be held once a month prior to the general membership meetings. Date, time and location of meetings will be determined by the Officers. These meetings will be open to current Officers, the Principal, Volunteer Coordinator, and standing committee members.
All officers are required to attend the Executive Officer organizational meetings and general membership meetings each month. Any officer not in attendance for three or more meetings may be required to relinquish their office as deemed necessary by the majority of the Officers.
Section 4. Duties of Officers
President – the President shall:
Vice President – the Vice President shall:
Secretary – The Secretary shall:
Treasurers – There shall always be two Treasurers. – Treasurers shall:
Volunteer Coordinator – the Volunteer Coordinator shall:
Section 5. Vacancies
A vacancy occurring in an elected office will be filled temporarily by the President until the next general membership meeting in which a nomination will be held. The vacancy will then be filled at that time for the remainder of the term by a majority vote at the next general membership meeting.
In case a vacancy occurs in the office of President, the Vice President will fill out the unexpired terms of office. The resulting vacancy of the Vice President will then be filled for the remainder of the term by a majority vote at the next general membership meeting.
Section 6. Removal of Officers
Any and all officers may be removed by a vote of 2/3 majority of the members attending a special meeting. THE MEETING NOTICE MUST PROVIDE TWO WEEKS NOTICE AND STATE THAT ONE OF THE REASONS FOR THE MEETING IS THE REMOVAL OF THE ELECTED OFFICER.
Section 7. Meetings
The Executive Board will meet monthly at least nine (9) times during the year for the purpose of developing a proposed budget, developing a plan of work for the organization and guiding the organization.
Section 8. Conflict of Interest
A transaction in which an Officer has a conflict of interest may be approved by a vote of the remaining Officers or the Membership, as required, if the material facts of the transaction and the board members interest are disclosed and are made known to the board or membership. Officers with a conflict should NOT vote on the transaction.
Article Vl: Organization
Section 1. Executive Board
The President, Vice President, Treasurers, Secretary, and Volunteer Coordinator shall constitute the Executive Board. The Executive Board shall have the power to make on-going decisions between General Membership meetings except those items requiring a vote by the membership.
Section 2. Committees
Standing Committees shall be created or dissolved by the Executive Board as necessary. Standing committee chairpersons shall be approved by the Executive Board, and their terms shall extend from time of appointment to June 30th of that academic year. Standing Committee members shall have no voting power.
Guidelines for Committees:
Article VII: Dissolution
Upon the dissolution of the OBC, after paying or adequately providing for the debts and obligations of the Booster Club, the remaining assets shall be distributed to one or more exempt purposes within the meaning of 501©(3) of the internal revenue code, or shall be distributed to the federal, state, or local government, for public purpose.
Article VIII: Amendments to the Bylaws
These Bylaws may be amended or repealed, and new bylaws adopted, by the membership by an affirmative vote of a majority of members present at any membership meeting, provided there has been a one month notification of the proposed amendment to all voting members. Prior to the adoption of the amendment, each member shall be given at least seven (7) days notice of the date, time and place of meeting at which the proposed amendment is to be considered, and the notice shall state that one of the purposes of the meeting is to consider a proposed amendment to the bylaws, and a copy of the proposed amendment will be made available to all members for review.
Article IX: Finance
Section 1. Funds
Section 2. Fiscal Year
The fiscal year shall be July 1st to the following June 30th.
Section 3. Audit
The financial records of the OBC shall be audited once a year by the incoming and outgoing Treasurer and Co-Treasurer, and the incoming and outgoing President.