info@orencoboosterclub.org

Volunteer Handbook

 

Welcome to Orenco Elementary School!

It is exciting to be a part of such an amazing school. The Booster Club is comprised of parents, teachers, staff and family members of Orenco Elementary students.  If you have a child at Orenco, you are automatically a member!  We come together to ensure that each and every child has an enriching school experience by providing activities, events, and programs that built strong relationships among students, staff, and families.  Participation from all of us is the key to our school’s success!  Without support from our many volunteers, none of the amazing things that we are able to do for our school would be possible.  

Many wonderful volunteer opportunities exist at Orenco Elementary.  Our strong volunteer base and fundraising efforts are so important to out children’s education, especially during these difficult economic times.  

This handbook is an outline of the many ways that you can get involved and help students and staff at Orenco Elementary.  Please take the time to explore the countless opportunities available at the school, such as working with students in the classroom, teaching art literacy, reading with students, library assistance, planning events and fundraising.  There is truly something for everyone, no matter what your time commitment and availability are.  Any amount of volunteer time is rewarding and greatly appreciated by the students and staff.

Thank you in advance for your support.  We welcome any ideas for new activities and programs at the school.  Please attend our next meeting or contact us if you have any questions, comments, or would like to get involved.  

All Booster Club volunteers are required to follow the procedures set forth by the Hillsboro School District prior to volunteering by completing the online application found at https://volunteerapplication.hsd.k12.or.us

 

Feel free to contact us and stay up to date on our activities using the links below.

 

2019-20 Officers

President:  Pamela Lamm lammpamela@gmail.com  

Vice President:  Erin Stafford erpowell13@gmail.com

Treasurers:  Bree Sibbelbree_travel@yahoo.com and Dara Wills dixiedara@yahoo.com

Secretary:  Erica Binellielbinelli@yahoo.com

Volunteer Coordinator:**OPEN**

 

 

Get Involved

 

Amazon Rewards

AmazonSmile is a website operated by Amazon with the same products, prices, and shopping features as Amazon.com. The difference is that when you shop on AmazonSmile, the AmazonSmile Foundation will donate 0.5% of the purchase price to the charitable organization of your choice.  To shop at AmazonSmile simply go to smile.amazon.com from the web browser on your computer or mobile device.  Sign in with your normal Amazon.com credentials.  Go to YOUR ACCOUNT from the navigation at the top of the page and select the option to change/set your charity. Search for Orenco Elementary Booster Club, select it as your charity and let the shopping begin!  

Approximate Time Commitment:  

 

Art Literacy

The Art Literacy program helps bring art into the classroom through hands on projects based on significant artists and artistic styles.  There are three separate sessions throughout the year (Sept/Oct, Jan/Feb, and March/April) and each classroom will need a minimum of 2 volunteers per session.  Each lesson combines an introduction of the artist followed by a hands-on project.  This study of famous artists and styles helps students think more creatively, make observations, connect to history and cultural traditions, and better communicate ideas and emotions.  Art Lit volunteers work in their child’s classroom and coordinate with teachers to find a date/time that works with their own schedule.  Volunteer trainings are provided before each project and all materials and lesson plans are provided.  Each project is designed to take approximately 1 hour of classroom time and no more than 30 minutes of prep time.

NO ARTISTIC ABILITY REQUIRED!

Approximate Time Commitment per project:  

  • 1 hour training (set time)
  • 90 minute prep/project (flexible during school hours)
  • Sign up with your teacher or contact Erin Stafford at erpowell13@gmail.com

 

Bingo Night

The annual Bingo Night is a favorite for many at Orenco.  Families come together for food, fun, and lots and lots of prizes! Volunteers are needed in the weeks and months leading up to Bingo Night to plan and organize the event, as well as secure game prizes and raffle items from various businesses through donation requests and purchases.  Many volunteers are also needed on the day of the event to help set up, work the event (raffle tickets, card sales, prize table, bingo verification, announcing, concessions, etc.) and to clean up afterward.  Shifts are always scheduled so that volunteers can spend some of the event having fun with their family as well.  

Approximate Time Commitment:

  • 2-20 hours (flexible) for Committee Members depending on number of volunteers
  • 1-2 hours on day of event
  • Contact Karina Dadaj at karinadadaj@yahoo.com or info@orencoboosterclub.org

 

Book Fairs

Orenco hosts 2-3 book fairs in partnership with Scholastic each year.  They run 5 days, Monday-Friday, usually in the fall and spring.  Volunteers are needed to help plan the event in the weeks leading up to the book fair as well as set up, operate registers and assist students during the fair, and clean up after it ends.  

Approximate Time Commitment:

  • 2-10 hours for planning (flexible)
  • 2-3 hours setup/clean up (set hours)
  • 2 hour shifts during the event (set hours)
  • Contact Jill Appel at jbennier@hotmail.com or info@orencoboosterclub.org

 

Box Tops

There are two ways to help collect funds for our school on products that you already purchase.  Traditional box top labels found on participating products will be phased out over the next few years, but can still be submitted as long as they are not expired.  Just cut out box tops on participating products, glue them to the collection sheet and turn them in to your teacher.  You can now download the new and improved, user-friendly Box Tops app, register and select Orenco Elementary, and then scan an eligible receipt containing Box Tops products.  You’ll earn 10 cents for each Box Tops product purchased.  The app will automatically add Box Tops to Orenco’s earnings online, allowing you to see how you are supporting your school in real-time. 

We also need volunteers to coordinate this program.  Box Top Coordinators organize and submit physical box tops twice per year.   They are also responsible for encouraging and keeping track of classroom participation using various prizes and incentives.

Approximate Time Commitment:

5 minutes to download and set up the app

  • 30-60 seconds to scan receipt
  • 2-4 hours per month for Coordinators
  • Contact Boosters at info@orencoboosterclub.org for more information

 

Classroom Assistant

You can help in your child’s classroom in a variety of ways.  Teachers typically need help cutting, laminating, copying, and stapling projects, many of which can be completed at home.  Volunteers are needed to work with small groups of students, assisting with reading, math, or other academic activities.  There are also opportunities to help with parties and celebrations throughout the year and to chaperone field trips.

Approximate Time Commitment:

  • Varied and flexible
  • Contact your child’s teacher for more information  

 

Display Case

Boosters has a display case located in the hallway opposite the gymnasium that keeps parents up to date on Booster sponsored events and activities.  Volunteers are needed to update it 3-4 times per year.  We also welcome any fun, creative ideas for displaying the information.  

Approximate Time Commitment:

  • 1-3 minutes to look at information in the display
  • 1-3 hours to update the display, depending on complexity of design
  • Contact Boosters at info@orencoboosterclub.org

 

Family Fun Events

Boosters sponsors 2-3 family events throughout the year with the goal of bringing students and families together for a fun and low cost activity.  Past events have included Movie Night, Harvest Party, Family Dance, and a Picnic.  Volunteers are needed to help come up with ideas and plan the event and also to help set up, clean up and run the event.

Approximate Time Commitment:

  • 6-20 hours for Planning Committee (depending on # of volunteers and type of event)
  • 1 hour for set up/working during the event
  • Contact Boosters at info@orencoboosterclub.org

 

First Day Red Carpet

We like to welcome our students back to school in style!  Volunteers are needed in the week leading up to the start of school to to create banners and build balloon towers/arches as well as set up early morning before kids arrive on the first day.  

Approximate Time Commitment:

4-6 hours for preparation

  • 1 hour set up on the first day
  • Contact Boosters at info@orencoboosterclub.org for more information

 

Fred Meyer Rewards

Link your Fred Meyer Rewards card to Orenco Elementary and earn money for our school.  We receive cash back on purchases storewide every quarter at no cost to you!  You keep all of your normal rewards and fuel points.  Simply go to www.fredmeyer.com/community-rewards, scroll half way down the page and click “link your rewards card now”.  Sign into your account or create a new one if this is your first time using the site.  Search for Orenco Elementary Booster Club by name or Organization Code:  BQ854.  Last quarter we earned $244.86 with only 65 households enrolled.  Imagine what we could do with 200 families contributing!!!!

Approximate Time Commitment:

  • 5-8 minutes to link your account
  • Contact Boosters at info@orencoboosterclub.org for more information

 

General Meetings

The Booster Club holds general meetings in the school library to discuss the budget, upcoming events and general information about what is going on in the school.  Meetings will be at 7pm on September 17th (open house/budget proposal), October 8th (budget vote/approval), April 14th (Board nominations) and May 12th (Board elections).  Additional meetings will be scheduled for specific events or if the need arises.  Free child care is always provided.

Approximate Time Commitment:

  • 1-2 hours per meeting
  • Contact Boosters at orencoboosterclub.org for more information

 

Grounds Beautification

Volunteers are needed to weed and keep the outside areas of the school grounds tended.  We typically hold a work party toward the end of the summer to spread bark dust and make the green space around the school look good before the first day.

Approximate Time Commitment:

  • 1-6 hours per year
  • Contact Boosters at info@orencoboosterclub.org

 

Holiday Shoppe

Boosters hosts an annual holiday shoppe that allows Orenco students to shop for family and friends, choosing affordable “secret” gifts to show them how much they care.  The holiday shoppe gives students the opportunity to practice math skills and budgeting and fosters kindness toward others.  Committee members work with holiday shop vendors (currently Kids Korner)to plan, organize and promote the week long event.  We also need volunteers to help set up, work the registers, assist students as personal shoppers during the event as well as pack up the shop after it has ended.

Approximate Time Commitment:

 

Jog-A-Thon

The Booster club organizes the annual Jog-A-Thon each spring.  This is the primary fundraising event and has helped Orenco Elementary equip classrooms with iPads, Chrome Books, and many other technological enhancements throughout the school.  We are hoping that the money raised in the next few years can help improve the outdoor spaces at Orenco, which could include playground enhancements that are inclusive to all students and alternative green space that could be used year round.  Parents are encouraged to help their child participate in whatever capacity they are able and can even come to cheer them on.  We had 40% participation (turning in an envelope with $1 or more) in the 2018-2019 school year.

Volunteers are needed to help plan and organize the event in the months leading up to the Jog-A-Thon, including graphic design, securing sponsors, obtaining donations for prizes, creating encouragement posters, securing posters to stakes, setting up the course, and various other tasks.  We also require many volunteers on the day of the event to ensure that it is successful.  It is a fun event for the entire Orenco Community.  

Approximate Time Commitment:

30-90 minutes to help your child participate

  • 1-20 hours for planning committee members
  • 1-3 hours on the day of the event
  • Contact Dara Wills at dixiedara@yahoo.com

 

Library Volunteers

Volunteers are needed to help with shelving books and other projects in the library.

Approximate Time Commitment:

  • Hours can vary and include a one time commitment or weekly/monthly
  • Contact Colleen Hampton at hamptonc@hsd.k12.or.us

 

Photography

We use photographs of students participating in academics and at school sponsored events to display on the slide show in our Booster display case.  In addition, many photos are needed to create a comprehensive yearbook.  If you have any images you would like to share, we would love to include them.  

Approximate Time Commitment:

  • 5-10 minutes to upload and send via email
  • Contact Bree Sibbel at bree_travel@yahoo.com

 

Reader Board

Volunteers are needed to change the information on the reader board in the school parking lot at the beginning of every month.  Volunteers can sign up to help for the entire year or choose the months that work with their schedule.  

Approximate Time Commitment:

 

Restaurant Nights

The Booster Club partners with various local restaurants who agree to donate a percentage of profits back to the school on a given day/night.  Families can participate as it fits into their schedule and their food preferences.  Sharing information with friends and family can also help increase profits for the school.  A volunteer is also needed to work with the Booster Board to choose and schedule the restaurant nights and to act as a liaison between local vendors and the Board.

Approximate Time Commitment:

  • 30-60 minutes to purchase/eat food on event nights
  • 2-4 hours (flexible dates/times) for Restaurant Night Coordinator  
  • Contact info@orencoboosterclub.org for more details

 

Scrip

Scrip cards are used exactly the same as any gift card you would purchase at the store, except when you buy them from Boosters, a percentage goes back to Orenco Elementary.   There are hundreds of vendors available, which can be viewed at https://www.scripzone.com/certificatelist.aspx   We are also seeking a volunteer to help manage the scrip program.

Approximate Time Commitment:

  • 10-15 minutes to order a card and pick it up from Boosters
  • 10-14 hours per month depending on # of volunteers
  • Contact Boosters at info@orencoboosterclub.org

 

Spirit Days

Orenco has monthly spirit days where students are encouraged to dress up according to various themes.  Boosters provides ice cream/Popsicle treats at lunchtime for all students on these days as a special treat.  A coordinator is needed to order and pick up ice cream at Winco and then transport it to the school where it is stored in the cafeteria freezer several times per year.  This person would be responsible for monitoring the amount of ice cream on hand.  Volunteers (2 per month) are also needed to hand out treats in the hallway near the cafeteria on spirit day.

Approximate Time Commitment:

  • 4-6 hours per year for Coordinator
  • 3 hours per month (you can help one month, the entire year, or anywhere in between!)
  • Contact Boosters at info@orencoboosterclub.org

 

Staff Appreciation

The Booster Club loves spoiling our amazing teachers and staff and showing them how much they are appreciated.  We have numerous opportunities throughout the year to bring in food item donations for staff to enjoy on their lunch breaks.  We will send an email with a sign up and information about items needed prior to each event.  We also have a week long celebration for staff the first full week of May when we give small gifts of gratitude, offer them massages and hold a free raffle.   Volunteers are needed to offer ideas for gifts, put the gifts together, distribute items during the week, bring food items for a themed lunch,

 

Staff Birthdays

Boosters provides a card and small gift to all Orenco staff to show them love on their birthday.  A volunteer is needed to obtain birthdays from the office and ensure that cards are delivered at the appropriate time thought the year.

Approximate Time Commitment:

  • 1 hour per month
  • Contact Boosters at info@orencoboosterclub.org

 

Treats

The Booster Club provides popcorn, cotton candy and sno cones to students for various activities/celebrations throughout the year.  Volunteers are needed to use Booster equipment to prepare the treats at the requested times.  Requests are typically higher around holidays and end of school year.

Approximate Time Commitment:

  • 1-3 hours per event depending on # of classes requesting treats
  • Contact info@orencoboosterclub.org for more information

 

Yearbook

Volunteers are needed to take pictures at events throughout the year and submit them to include in the annual yearbook available for purchase and distributed each spring.  There are opportunities to work from home creating and formatting pages on the computer.  

Approximate Time Commitment:

  • Varied, depending on available time
  • Contact Jill Appel at jbennier@hotmail.com or Mandy Bailey at baileya@hsd.k12.or.us

 

Vision/Hearing Screenings

Volunteers are needed twice per year (Dates determined by office staff) to assist Hillsboro School District employees conduct vision screenings with the students.  Volunteers will gather students from classrooms, help supervise them while waiting, and return them to their classrooms.  Times vary but usually from 8am-12pm. 

Approximate Time Commitment:

  • 4 hours 1 or 2 times per year
  • Contact Boosters at info@orencoboosterclub.org